OZ 2011/3

72 ORGANIZACIJA ZNANJA 2011, LETN. 16, ZV. 3 Communication plan Reference Title Document type Deadline Responsi- bility Target audience Status Table 3: Communication plan Communication plan can be considered a detailed representation of the desired situation. It can easily be rearranged in the same form as the dissemination scheme. Communication plan implementation Figure 12 shows an arrangement for a web based implementation of the communication plan. Pages shown are generated dynamically by scripts running on the web server. Each time the communication plan is updated, a copy is saved and is accessible as a web page. Communication record creation Scenario – New communication record creation (Figure 12) The user 1. [Page 1] selects a dissemination record [submits form] 2. [Page 2] selects a target audience and sets deadlines [submits form] 3. [Page 3] inspects the created communication record Scenario – Created communication record modification (Figure 12) The user 1. [Page 2] selects a target audience or changes deadlines [submits form] 2. [Page 3] inspects the modified communication record Figure 12: Communication record creation A communication plan is continually updated. The communication records cannot be deleted (dissemination action can only be stopped or redirected to another target audience). The following scenario depicts a communication record modification. Communication record modification Scenario – Communication record modification The user 1. selects a communication record [submits form] 2. modifies the communication record [submits form] 3. inspects the modified communication record Scenario – Communication record modification (modified record contains errors) The user 1. modifies the communication record [submits form] 2. inspects the modified communication record All the records creation pages are accessible from Home page and there is a link to Home page from each final page of each scheme. In this way all the schemes are arranged as a part of the website. MAKING DISSEMINATION WORK The dissemination process developed so far is of little use if not carried out correctly (e. g. the dissemination records are not created and updated on time). Dissemination actions are governed by dissemination policies (e. g. a project partner planning a dissemination action invites other partners to participate) (Kakaletris, 2005) set up in support of quality dissemination. Dissemination policies simplify the creation of dissemination activities work-flows, which are in our case maintained by means of a messaging system. The messaging system is triggered by critical events (e. g. deadline violation) in the work-flows. In case of work-flows violations, project management and project partners get (selectively) notified about the violations, which enables corrective actions to take place. Events that trigger the messaging system Examples of events relating to the dissemination scheme (the dissemination scheme is made machine readable): Maksimiljan Gerkeš: DISSEMINATION OF KNOWLEDGE ...